Step 1: Open Microsoft Outlook

Launch Microsoft Outlook on your desktop. If you are setting up an email account for the first time, the "Welcome to Outlook" wizard will automatically appear.

Step 2: Choose "Yes" to Add an Email Account

• If it's your first time opening Outlook, the wizard will prompt you to add an email account. Select "Yes" and click "Next."

Step 3: Select "Manually configure server settings or additional server types"

• Choose the option that says "Manually configure server settings or additional server types" and click "Next."

Step 4: Choose "Internet Email" and Click "Next"

• Select "Internet Email" as the account type and click "Next."

Step 5: Fill in Your User and Server Information

• Your Name: Enter your full name.
• Email Address: Your full email address.
• Account Type: Choose between IMAP or POP3 (IMAP is recommended for most scenarios).
• Incoming Mail Server: Your incoming mail server (provided by your email hosting provider).
• Outgoing Mail Server (SMTP): Your outgoing mail server (provided by your email hosting provider).
• User Name: Your full email address.
• Password: Your email account password.

Step 6: Click on "More Settings"

• After entering the required information, click on the "More Settings" button.

Step 7: Configure Outgoing Server and Advanced Settings

• Outgoing Server Tab:

  • Check "My outgoing server (SMTP) requires authentication."
  • Select "Use same settings as my incoming mail server."

• Advanced Tab:

  • For IMAP:
    • Incoming server (IMAP): 993
    • Use the following type of encrypted connection: SSL/TLS
  • For POP3:
    • Incoming server (POP3): 995
    • Use the following type of encrypted connection: SSL/TLS
  • Outgoing server (SMTP): 587
  • Use the following type of encrypted connection: STARTTLS (or TLS)

Click "OK" when finished.

Step 8: Test Account Settings

• Go back to the main Email Account window and click on "Next."
• Outlook will test the account settings. Ensure that all tests are completed successfully.

Step 9: Complete the Setup

• Once the tests are successful, click "Finish" to complete the setup.

Step 10: Start Using Outlook

• You can now start using Outlook to send and receive emails through your configured account.

Congratulations! You have successfully set up your email account in Microsoft Outlook for desktop. Remember to regularly check for updates and adjust settings according to your preferences for the best email experience.